HomeMembershipProcedure for Election of Office Bearers and Other Members of Council

Procedure for Election of Office Bearers and Other Members of Council

1.  The Council shall appoint an Election Panel consisting of one Past-President and two other corporate members for the purpose of election of office-bearers and other members of the Council.  The Secretary shall furnish all necessary information to the Election Panel.

2.  The office-bearers, except the President and the immediate Past-President, and other members of the Council shall be elected according to the procedure laid down hereinafter, at the Annual General Meeting.

3.  A candidate for the post of any office-bearer or other member of the Council shall be nominated by means of a nomination paper signed by two corporate members who are eligible to vote at the Annual General Meeting at which the election is due to take place, as the persons who propose and second the nominee. The written consent of the candidate, who shall be a corporate member, eligible to vote at the Annual General Meeting, must be endorsed by the candidate on the nomination paper.

4. The Secretary shall call for nominations from corporate members of the Institute by a notice circulated among them, thirty-five days before the Annual General Meeting.

5. The nominations will be received on or before a day fixed for the acceptance of nominations at the office of the Institute.  Upon tender of such nomination papers, the Election Panel shall accept them unless they are rejected with reasons for so doing within three days after the closing date of nominations.

6. Where only one candidate is duly nominated for each post of office-bearer, and there are not more than four nominations for posts of other members of the Council, the Election Panel shall declare such candidates duly elected to the respective posts.

7. When there are no nominations for any post of office-bearer, or the number of nominations for the posts of other members of the Council is less than four, such vacancies will be filled by candidates who shall be proposed and seconded by corporate members attending the Annual General Meeting.  If there is any contest, the candidate shall be elected by the corporate members by a majority, at the Annual General Meeting, by a show of hands.

8. When there is more than one nomination received for each post if Office-bearer, and more than eight nominations for posts of other members of Council, the Election Panel shall inform all corporate members eligible to vote of the names of such nominees as being candidates for the respective posts, at least fourteen days prior to the Annual General Meeting at which the election shall take place. Every such corporate member shall be issued with a serially numbered polling card which has to be surrendered to the Election Panel at the time of voting.

9. The election shall take place at the Annual General Meeting, by a majority of votes of the members and shall be by secret ballot.

10. The Election Panel shall count the votes and declare as duly elected those with a majority of votes as office-bearers and other members of Council as the case may be, and convey such results to the Chairman of the Annual General Meeting.

11. The Chairman of the Annual General Meeting shall then announce the results to the general membership.

12. All ballot papers shall be destroyed as soon as results have been finally accepted and recorded